Administration

Office of the Registrar

The Office of the Registrar is located in Mellon Hall.
Questions? We can be reached via telephone (410-626-2513) or e-mail registrar@sjca.edu.

Registrar, Position to be filled

Assistant Registrar, Jacqueline Thoms

Services and information provided by the Office of the Registrar:

Transcript Requests
Procedures for Ordering Official/Unofficial Transcripts - Annapolis
Transcript requests must always be in writing and signed by the student. The requests are normally processed within three to five working days of receipt. Due to the heavy volume of transcript requests during the months of January and May, please allow up to seven working days during those months. Standard delivery of transcripts is by U. S. Mail first-class. Additional fees are required to send transcripts by expedited services such as Fed-ex.

Please provide the Registrar's Office with the following information when ordering transcripts:

  • Printed complete name of student and any former names
  • Student's signature on the written request
  • Current address and current daytime telephone number
  • Dates of attendance - (Students must have graduated from or last attended the Annapolis campus. Students who graduated from or last attended the Santa Fe campus, should send the request to St. John's College, Santa Fe, New Mexico.)
  • Number of transcripts requested and complete address of where each transcript should be sent.

Fees
Effective May 1, 2003, there will be no fee for obtaining copies of transcripts. If a transcript needs to be sent via overnight delivery, a credit card number must be provided to pay for this service.

Official/Unofficial Transcripts
Students are advised to consider whether or not an official or unofficial transcript is required prior to placing an order. Official transcripts are usually required for admission to a college or university and for employment. Please be sure to follow the instructions of the receiving institution/agency when ordering an official transcript. Students desiring a copy for themselves or a copy for their parents should usually request an unofficial transcript.

Official transcripts mailed to students will be placed in a signed, sealed envelope and will be stamped "Issued to Student in a sealed envelope." 

For security reasons, we do not recommend the faxing of transcripts. However, students wanting to have a transcript faxed must give the Registrar's Office a written, signed request and designate the fax number to which the transcript is to be faxed. Faxed transcripts are unofficial.

Students are reminded that their accounts must be clear of all fines and fees, loans must be in current status, and the financial aid exit interview on file (if applicable) before a transcript (official or unofficial) will be released. In addition, the college reserves the right to hold the transcripts of students who have similar outstanding obligations at other institutions that participate in federal financial aid (Title IV) programs.

Ordering of Transcripts

  • Transcripts can be ordered in person at the Registrar's Office 
  • Request can be mailed to:
    Office of the Registrar
    St. John's College
    P.O. Box 2800
    Annapolis, MD 21404-2800
  • Transcript requests can be faxed to the registrar at 410-295-6937. The faxed request must be signed. 
  • Transcript may be ordered by email if you are able to attach a scanned, signed request form. No other email requests will be accepted.
  • Transcripts may not be ordered by telephone. 
  • Download a Printable Transcript Request Form
  • Download a Printable Transcript Supplement Form
  • Download the Narrative Transcript Supplement

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    Readmission
    → Printable Readmission Application

    A student wishing to be readmitted to the College for the fall, spring or summer semester must submit a readmission application to the Registrar on the campus last attended. A deposit, the amount of which is noted on the application, must accompany the readmission application along with other items listed.

    Students who are seeking readmission and who fail to meet the deadlines and Free Application for Federal Student Aid (FAFSA) and College Scholarship Service (CSS) filing dates stated below will be considered for readmission but may be unable to enroll if space in the class or financial aid is not available.

    The deadlines for submitting the readmission application are: Fall readmission: by the third Monday in February prior to the fall for which the student is applying. Spring readmission: by August 1 prior to the spring for which the student is applying. Summer readmission: by October 1 prior to the summer for which the student is applying.

    The deadlines for filing the FAFSA and CSS Profile, if needed, are: Fall readmission, by March 1 prior to the fall for which the student is applying. Spring readmission, by August 1 prior to the spring for which the student is applying. Summer readmission, by October 1 prior to the summer for which the student is applying.

    After a readmission application and deposit have been received, the Dean and Assistant Dean review the student’s file. The student will be informed of the decision and, if the decision is for readmission, of any conditions that must be satisfied. If the student is not readmitted, the deposit will be returned. Once a student has been readmitted the deposit is not refundable and a deposit is never rolled forward to a future year. The student must be in good financial standing with the College and with educational lending institutions before being allowed to re-enroll.

    Application for financial aid is made separately. Students should seek the advice of the Financial Aid Director as soon as they are considering applying for readmission. Readmission to the College does not guarantee an offer of financial aid though a student must have been readmitted before he applies for aid.

    Aid is need-based and granted on a rolling basis; the general rule for students who will require financial aid is: Apply for readmission early and submit aid forms within the filing deadlines.

    Campus Transfer
    → Printable Transfer Application

    The readmission and transfer deadlines and guidelines stated above apply. Applicants for readmission and transfer who apply after the above deadlines will be considered for readmission only. A student applies to the campus last attended (the home campus) for readmission and transfer.

    The readmission application is considered first and, if approved, the transfer application is considered. If both applications are approved by the home campus, they are forwarded to the other campus along with those of applicants currently enrolled for consideration by the Dean of the other campus.

    The applicant is advised of the readmission and transfer decision by the home campus. Readmission and Transfer applicants for the fall term will be advised of the transfer decision before the end of March prior to the fall in which they wish to enroll. Students should seek the advice of the Financial Aid Director on the home campus as soon as they are considering readmission and transfer.

Verification of Enrollment
For current students, certifying enrollment is made simple by stopping by the Office of the Registrar and completing the Enrollment Certification Form or dropping a request in the campus mail.  The request must bear your signature.  When away from school or for alumni, please download the transcript/enrollment certification form on this web page and mail or fax it to the office of the Registrar.  Please see above.  Requests for certification of enrollment must come from the student.

Classroom Reservations
Current members of the college community who wish to reserve a classroom in McDowell Hall, Mellon Hall or the Barr-Buchanan Center for a meeting or special event, please contact the Office of the Registrar at X2513. The Office of the Registrar is also responsible for reserving the Mellon Conference Room and the Hodson Room. To reserve other locations such as the FSK Auditorium, FSK Lobby, Conversation Room, Boathouse, Private Dining Room or Great Hall, please contact the Facility Office at 410-626-2547.  . 

Foreign Student Advising
The Registrar is the primary designated school official for students in F-1 visa status.  Inquiries should be directed to the Registrar regarding obtaining an F-1 visa, maintaining status, optional practical training and all other matters related to foreign students.

Veterans Benefits
Current students who think they may be eligible for veterans’ benefits should contact the Office of the Registrar as soon as their plans to enroll at the college are complete.

The Student Right-to-Know-Act
Also known as the Student Right-to-Know and Campus Security Act, this act was passed by Congress on November 9, 1990. It requires institutions eligible for Title IV funding to make available upon request, to all students and prospective students, completion or graduation rates of certificate or degree-seeking first-time, full-time undergraduate students entering an institution.

In accordance with this act, the Office of the Registrar will provide and make readily available completion or graduation rates to current and prospective students.

Family Educational Rights and Privacy Act - FERPA
WHAT IS FERPA? - The Family Educational Rights and Privacy Act (FERPA) was enacted by the United States Congress in 1974 setting forth requirements regarding the privacy of student records.  Any educational institution and educational agency that receives funds under any program administered by the U.S. Secretary of Education must comply with FERPA.  Institutions must annually notify students of their rights under FERPA.

The purpose of FERPA is to afford certain rights to students concerning their education records.  These rights are:

1. The right to inspect and review the education records;
2. The right to seek to have the records amended; and
3. The right to have some control over the disclosure of information from the records.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the College to comply with the requirements of FERPA.

WHAT IS AN EDUCATION RECORD?  An education record is any record directly related to a student(s) containing personally identifiable information (name, address, social security number etc.) and maintained by St. John’s College or by a person acting for the College.

Please click here for the college policy on compliance with the Family Educational Rights and Privacy Act (FERPA).